Before renting an apartment, you’ll need to fill out an application for the landlord or property management company to review. Learning (or relearning) how to fill out a rental application can seem daunting. However, with a step-by-step breakdown, you’ll be able to complete your application with confidence. Here’s everything you need to know about what’s on a rental application and how to fill one out properly. 

What is a Rental Application? 

A rental application is a form summarizing a potential resident’s information for the landlord or property manager to review. They’re used to determine if a resident is a good fit for an apartment community.

Most rental applications today are completed online, but some landlords still use paper applications. Usually, there is more than one person interested in an available apartment. Using an application makes it easier for landlords to evaluate future residents thoroughly and objectively.

What Is on a Rental Application? 

Rental applications can vary slightly between property management companies. However, there are a few standard sections that you’ll find on most property applications. 

Personal Information

The first section of a rental application usually covers personal information like your name, age and any other people or pets who will be living with you. Some landlords will also ask for your social security number or government ID information. This is used to verify your identity and, in some cases, is used to run a background check. You’ll also need to provide a phone number and email where your landlord can contact you. 

Financial Information

The next section covers your income and other pertinent financial information. You’ll typically need to provide proof of employment via pay stubs. If you have income from other sources (i.e. Social Security or disability payments), you’ll need to provide proof of that as well. In this section of the rental application, you’ll also give permission for the landlord to run a credit check. Some landlords may also ask for information about other monthly payments or debt you are responsible for. 

Rental History

The final section covers your rental, or residence, history over the last few years. You’ll provide your previous landlords’ contact information, how long you lived there, how much rent you paid and if you still owe the landlord any money. Landlords assume a certain level of risk any time a new resident moves in. Reviewing your rental history helps them decide whether they are willing to take that risk on you. Some landlords only care about evictions, but many will inquire about lease violations and payment history as well. 

Some applications may allow you to provide personal references in lieu of a reference from a previous landlord. Depending on the application, you may need to share additional information about your history. For example, some applications ask if you’ve ever been convicted of a felony or filed for bankruptcy. Apartments with on-site parking may also ask for your vehicle information. 

How to Fill Out a Rental Application

The process of filling out a rental application may require a bit of preparation. Start by reading over the entire application to determine what documents and pieces of information you will need to provide. The process is much more efficient when you have all the necessary documents and information readily available. You should also be prepared to pay the application fee right away. 

Before you start your apartment hunt, talk to your employer to gather copies of your pay stubs or other payment information if you don’t have access to them. It’s also helpful to talk to previous landlords about serving as a reference. Getting this information ahead of time will allow you to submit your application faster and increase your chances of completing the application process before someone else applies for the apartment you have your eye on.

How to Fill Out Credit Information on Rental Application

In most cases, landlords will conduct a credit check using a few pieces of information. You’ll need to provide your name, date of birth, current address and social security number. Because it’s your personal information, you’ll have to authorize them to complete the credit check. 

If you are an international student or recently moved to the country and don’t have a social security number, don’t worry. You can still rent an apartment if you meet the appropriate requirements. If this is the case for you, talk to your landlord about other options for documenting your previous rental history and ability to pay.

How to Fill Out A Rental Application With No Rental History

Learning how to fill out a rental application with no rental history is important for first-time renters. Landlords understand that you may not have a rental history if you’ve always lived with family, are moving off campus, or are moving from out of the country. Use your current address when filling out the form, and include a letter or email explaining your situation. 

Talk to the landlord about other information you can provide instead of a rental history. Some landlords will allow you to use personal references instead. Make sure you provide thorough employment and income information. In some circumstances, you may be able to use a co-signer. 

How to Fill Out A Rental Application With a Co-Signer

If your income doesn’t meet your landlord’s requirements or you don’t have any credit history, you may have the option to apply with a co-signer. A co-signer is a third party whose income or credit history meets your landlord’s income requirements. They won’t be living with you, but they will be on your lease. This makes them equally responsible for ensuring the rent is paid on time. 

Co-signers usually have to fill out and submit a separate application. That means you still have to fill out your own application, even if you don’t meet the requirements on your own. Once you’ve both completed your paperwork and the application has been processed, the landlord will let you know if you’ve been approved.

What to Put On Rental Application if Living With Parents

If you’re currently living with your parents, use your current address on the application. List them as your landlords and explain the situation somewhere on the application. You’ll also want to make sure that the rest of your application is filled out thoroughly. Since you lack official rental history, you may be asked for an additional reference. Policies will vary, but this shouldn’t prevent you from renting. Everyone has to start somewhere!

Renting Is Easy With Southern Management

If you’re planning a move to the Washington, D.C., or Baltimore areas soon, Southern Management has plenty of apartment communities to choose from. Our friendly team is always available to answer questions about how to fill out a rental application. Get in touch today to learn more or explore our communities.